Bridging the Divide: How to Improve Communication in a Leadership Team
A leadership team’s pathway to success must be built on a bedrock...
Management coaching creates a spirit of collaboration, allows for open communication, and builds trust and respect in the relationship. The road to high-performance and win-win partnerships has plenty of falling rocks, potholes, and detours. However, if you are able to read the road signs, you can steer around many of these obstacles.
The secret to successful management coaching lies in avoiding the seven most common coaching mistakes. We can reduce unnecessary conflict, turnover, and frustration during times of change if we are aware of these obstacles and commit to developing our coaching skills accordingly.
Too many people assume that the best way to build strong relationships is to keep quiet, keep your head down and eyes closed. The worst thing you can do when you have a concern or even sense a problem is to let it fester.
Recommendation Number One:
Ask questions, talk about it, and engage people in the spirit of inquiry and understanding. You don’t need to wait until you have an ironclad case.
Some managers see coaching opportunities but procrastinate. They think, “I will make a move at the right moment when I am not so busy.” They rationalized that there will be an ideal time to talk. As a result, they do more damage as they wait for this magical moment to appear.
Recommendation Number Two:
Keep people in perspective, and budget time to talk with them. Explore situations and find solutions to common problems.
Many leaders open up to management coaching only after the list of topics is so long that it would topple a shopping cart. When you dump a list of concerns on people, they often react by defending and covering up.
Recommendation Number Three:
Be selective and focused with conversation topics rather than comprehensive. People appreciate talking about one or two issues at a time. Don’t swamp them with too many suggestions and changes. One quality solution is more important that a lot of weak ones.
When some supervisors do open up dialogue, they are unable to control the floodgates. The conversation whips into a firestorm of accusations, venting, anger, and lecturing. The vast majority of managers inadvertently dominate coaching discussions by simply talking 75% of the time or more. Managers sometimes mistakenly feel that they have more to say, more expertise, and wisdom.
Recommendation Number Four:
Plan ahead. Rehearse your thoughts in your mind. Don’t go on for more than about 30 seconds on any one point. Generally, when you spend more than 55% of the time talking, you are overstepping the boundaries.
Many of us take pride in our expertise. As supervisors, we feel that we have a lot to offer, and that we know what is best. We forget that management coaching is really supposed to help define the situation and facilitate an agreement or solution so that others can feel ownership. Once we begin selling our pre-formed ideas, our ability to brainstorm and participate diminishes.
Recommendation Number Five:
Ask questions. Inquire before you advocate. Try to guide rather than dictate. Find out what the other person knows and what solutions they have in mind.
It is possible for well-intended discussions to degenerate into aggressive and angry feelings. When an employee feels attacked, he or she will simply cover up, deflect responsibility, and not speak up. People pack around resentment and seek ways to get even. People begin acting like victims rather than creative, empowered contributors. When a person attacks, they make the issue personal rather than objective.
Recommendation Number Six:
Proper management coaching often requires a step back to look at all the factors. Usually serious problems have many roots. Be a little vulnerable by looking for your own contribution to the situation. This will help defuse the fireworks. Put your concerns in writing and see if the tone and spirit is there.
Too many leaders do not create two-way relationships. It is easier for people to see the faults and needs of others than to identify them in themselves. This phenomena is called a “self-serving bias.” A leader facing this challenge may have a tendency to attribute positive results to their own behavior or action, but negative results to others or external factors. They are in denial about their own contribution to situations or events.
Recommendation Number Seven:
Try to identify your contributions to the issues and concerns. Encourage and seek out feedback from others. Be open, up-front, and candid. Don’t get defensive if others see your own shortcomings. Thank them for their openness and willingness to speak up. If you model a willingness to develop and improve, others around you will also.
Look at relationships as a business asset and competitive advantage. At times, it may seem that fighting, arguing, or screaming is faster and more effective than management coaching. Don’t be fooled. These tactics only lead to stress, fatigue, and diminished motivation for everyone. Instead, let high performance and win-win partnerships help the organization flourish and bring personal satisfaction.
“Coaching helps raise awareness of new opportunities to develop and grow. Coaching partners strive for mutual learning, continuous improvement, and superior results.”~ Win-Win Partnerships: Be on the Leading Edge with Synergistic Coaching
“While change is a constant and the need to adjust to our environment is a must, relying on our ability to work and communicate with others will be what keeps us at the top.”~ Steven J. Stowell, Ph.D.
“The success of a coaching discussion with an employee about needed changes or improvements to performance is determined by the employee’s perception of the leader’s supportiveness.”~ The Coach: Creating Partnerships for a Competitive Edge
Need More Information?
Please fill out the following form and we will be in contact with you with more information.
In order to meet the specific needs of each client we partner with and make the most of the learning and development investment, CMOE offers programs in the following formats and lengths:
Contact a CMOE Client Services Specialist to discuss a targeted solution that is right for your organization.